DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
CHIEF DIRECTORATE: PROPERTY MANAGEMENT AND ADVISORY SERVICES
TEL: (012) 312-8491
Terms & Conditions
This website contains functional modules mainly for use by officials for property managemnet and advisory services, other modules developed for the use by specific clients
(municipalities, private sector, parastatal, etc) are also included
Public Land Data
Terms & Conditions
PRIVACY STATEMENT 1. INTRODUCTION 1.1 Property Management and Advisory Services (“CD: PMAS”) is a chief directorate of the Department of Rural Development and Land Reform of the Republic of South Africa. 1.2 CD: PMAS is committed to protecting personal information provided to it on or through the CD: PMAS website whether for the purpose of enhancing your experience on the website or administering any services which are provided to you through the website. 1.3 All personal information provided to CD: PMAS will be processed within the Republic of South Africa and governed by its laws. 1.4 In certain instances the personal information of users will be required to allow CD: PMAS to provide services accessed through this website to you or your principal. CD: PMAS may also use your personal information to communicate with you by providing communications relating to its services or providing information relating to changes in the services or new services to be provided by CD: PMAS. 1.5 CD: PMAS will periodically review its website and this privacy statement in light of changes to the website, services provided through the website and/or technological or legal compliance requirements. The changes to this privacy statement will come into effect either on a date stipulated in the revised privacy statement, alternatively on the date of its posting. Changes may be made without notice to users and you are encouraged to review this privacy statement on a periodic basis. 2. POLICY STATEMENTS The following definitions and policy statements apply to the use and processing of processing of personal information which may be collected by CD: PMAS. Definitions: 2.1 “personal information” means: 2.1.1 any information about a juristic person that has ceased to exist or a natural person who has been deceased, for more than 20 years, and in so far as it is applicable, an identifiable, juristic person, including, but not limited to: 184.108.40.206 race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, wellbeing, disability, religion, conscience, belief, culture, language, identity number, address, and any information which may be linked to that person; 220.127.116.11 opinions, views, preference of the person; 18.104.22.168 communications sent or received by that person that are explicitly of a private nature; 2.1.2 This definition excludes information: 22.214.171.124 which may have been derived from personal information but which cannot be used to identify a person; 126.96.36.199 about a juristic person that has ceased to exist, or a natural person who has been deceased, for more than 20 years. 2.2 “data subject” means the person who owns or to whom personal information relates; 2.3 “processing” means any operation or any set of operations concerning personal information including, but not limited to the collection, recording, collation, retention, updating or modification, retrieval, use, communication, distribution or provision of information in any other form, merging, linking, blocking and destruction of personal information. General 2.4 CD: PMAS shall process all personal information fairly and lawfully. 2.5 CD: PMAS shall ensure that personal information is collected only for purposes communicated to the data subject and not processed or further processed in a way incompatible with those purposes. 2.6 CD: PMAS shall ensure that personal information collected and/or processed is adequate, relevant and not excessive in relation to the purpose for which it is collected or processed. 2.7 CD: PMAS shall maintain personal information in a manner that ensures that it is complete, not misleading, up to date and accurate. 2.8 CD: PMAS shall grant the data subject access to personal information held by CD: PMAS to which the data subject is entitled. 2.9 The data subject shall be entitled to request: 2.9.1 the correction of personal information; or 2.9.2 that there be attached to the personal information a statement of a correction sought by the data subject but not made by CD: PMAS. 2.10 Exceptions to the access requirements are permitted for personal information in management succession planning records, criminal activity investigation records, disciplinary proceedings and other legitimate business activities where disclosure to the data subject would be likely to jeopardize a legitimate activity in respect of which the personal information is processed or retained. 2.11 CD: PMAS shall not keep personal information in a form which permits identification of a data subject for any longer than is necessary for the purposes for which the personal information was collected or in respect of which it may be further processed. 2.12 CD: PMAS shall only collect personal information if: 2.12.1 the data subject has given his or her consent expressly or by implication to the processing of the personal information; or 2.12.2 processing is necessary for the performance of a contract to which the data subject is a party; or 2.12.3 processing is necessary for the provision of a service by CD: PMAS requested by the data subject: or 2.12.4 processing is required to respond to a request made by the data subject; or 2.12.5 processing is necessary for compliance with legal obligations to which CD: PMAS is subject; or 2.12.6 processing is necessary in order to protect the vital interests of the data subject; or 2.12.7 processing is necessary to explore or provide new business products and/or services which may be of use to CD: PMAS, so long as these new products and/or services do not override the fundamental rights or freedoms of the data subject. 2.13 CD: PMAS shall implement appropriate technical and organizational measures to secure: 2.13.1 the integrity of personal information by safeguarding against the risk of loss of, or damage to, or destruction of personal information; and 2.13.2 against the unauthorized or unlawful access to or processing of personal information. 2.14 CD: PMAS shall in the processing of personal information have due regard to generally accepted information security practises and procedures which may apply or be required in terms of specific industry laws, professional rules, and/or regulation to which CD: PMAS may be subject. 2.15 If the personal information of the data subject has been compromised, CD: PMAS shall, if required by law, disclose the compromise to a data subject, without unreasonable delay. Special Personal Information 2.16 CD: PMAS shall not process personal information concerning a person’s religion or philosophy of life, race, political persuasions, health or sexual life, or personal information concerning trade union membership, criminal behaviour, or unlawful or objectionable conduct connected with the ban imposed with regard to such conduct, except where the data subject has given his or her explicit consent to the processing of the information or such processing is expressly exempted or excluded from the processing of such personal information by law. Disclosure of Personal Information to Third Parties 2.17 CD: PMAS may provide third parties with personal information processed on its information systems in circumstances where such information is required in terms of legislation, a court order, subpoena, employment verification, governmental permission or licensing, insurance, medical aid and other reasons. 2.18 CD: PMAS shall ensure that all recipients of such information are known to or identifiable by CD: PMAS and the recipients shall undertake to abide by and uphold the personal information protections and freedoms provided for in this policy. 2.19 Unless expressly required by law to the contrary, all disclosures of personal information to third parties shall be notified to the data subject within a reasonable period and wherever possible prior to the provision of the information. 2.20 CD: PMAS shall be entitled to obtain a blanket consent to disclosure of personal information contemplated in 2.19 from the data subject. 3. PRIVACY OF CHILDREN’S PERSONAL INFORMATION CD: PMAS shall not knowingly process personal information of any child under the age of 16 (sixteen) years without the prior consent, whether express or implied, of the child’s parent or legal guardian.
Modules to manage state land: - Application Form for State Land Disposal Committees covering vesting, disposal, long term leasing, cancellation of the State’s right of resumption, and reservation of land for a state domestic function - Generate Item 28(1) certificates for vesting land - Capture vesting data - Capture assets information - Capture Land Use Information - Manage lease contracts and lessee details - Log land description enquiry to add or edit database
The Information Portal provides access to scanned and uploaded documentation within LAW, such as: -Proclamations -Legislation -Policies -Title Deeds -Lessee Info -Lease Contracts -RFC Info -SG Diagrams -Vesting Certificates
Links to related Websites
Public Land data
View alpha-numeric and spatial information on public land, with focus on state land.
Reports on land information such as statistics on leases, state land, vesting, etc.
Manuals to aid the user in applying certain modules.
View maps of the RSA and Provinces displaying major boundaries and cadastre with ability to zoom in or out and print images.
Policies on property management and advisory services such as leasing and disposal.
Maintenance of system parameters and base data.