Land Administration 2.16

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM
DIRECTORATE: PUBLIC LAND SUPPORT SERVICES
TEL: (012) 312-9135

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Terms & Conditions Privacy Statement

This website contains functional modules mainly for use by officials for state land administration, other modules developed for the use by specific clients (municipalities, private sector, parastatal, etc) are also included

Land Administration

Financial

Links

Land Administration

Modules to manage state land: 
- Application Form for State Land 
  Disposal Committees covering
  vesting, disposal,long term
  leasing,  cancellation of the
  State’s right of resumption, and 
  reservation of land for a state
  domestic function
- Generate Item 28(1) 
  certificates for vesting land
- Capture vesting data
- Capture assets information
- Capture Land Use Information
- Manage lease contracts and 
  lessee details
- Log land description enquiry to 
  add or edit database

Financial

Manage financial aspects on leases, such as recording payments, issuing receipts, invoicing, debt management, and financial reports on rentals.

Links

Links to related Websites

Public Land Data

Reports

Help

Public Land

View alpha-numeric and spatial information on public land, with focus on state land

Reports

Reports on land information such as statistics on leases, state land, vesting, etc.

Help

Manuals to aid the user in applying certain modules

Maps

Policies

Administration

Maps

View maps of the RSA and Provinces displaying major boundaries and cadastre with ability to zoom in or out and print image

Policies

Policies on state land administration such as leasing and disposal

Administration

Maintenance of system parameters and base data

Terms & Conditions

1. ACCEPTANCE OF TERMS OF USE
1.1Public Land Support Services (“PLSS”) is a directorate of the Department of Rural Development and Land Reform of the Republic of South Africa. 
1.2By accessing and using the PLSS website you agree to the terms of use of the website.
1.3Services provided by PLSS may be subject to additional terms and conditions governing those services which are complimentary to these terms of use.
1.4Should you not agree to abide by the terms of use of this website kindly refrain from further navigation of the website. Further navigation or use of the PLSS website shall automatically bind you to the terms and conditions governing its use.

2. UPDATE OF TERMS OF USE
PLSS reserves the right to amend the terms of use governing this website without notice to you. The most current version of the terms of use will always be available on the website and shall, unless indicated to the contrary in amended terms of use, be deemed to be applicable from the date of posting on the website.

3. PERSONAL AND NON-COMMERCIAL USE
The information provided on this website is, unless expressly agreed in writing by PLSS, intended for personal non-commercial use. The modification, copying, distribution, transmission, display, reproduction, publication, licensed creation of derivative works, transfer or sale of any information or software made available on this website is strictly prohibited.

4. PROTECTION OF PERSONAL INFORMATION
The collection of personal information by PLSS via this website is subject to the privacy statement (a hypertext link to be provided to the privacy statement) published from time to time by PLSS on this website.

5. SECURITY AND PASSWORDS
5.1If required for the purposes of registration for any services accessed through this website PLSS will allocate a username and provide a randomly selected password to you.
5.2Passwords provided to you will be system generated and be inaccessible to system administrators save under strictly controlled security measures. In the circumstances any loss of a password will require your re-registering for use of the service as the password cannot be reset.
5.3You are entirely responsible for all activities which may occur on this website or any other webpage accessed through this website using your username and password. 
5.4You agree to take all reasonable steps to safeguard the security of your user identity and password and to prevent any third party from using your username and password to access the PLSS website.
5.5PLSS shall not be liable for any loss or damages that may be incurred by you or any third party as a result of the unauthorized use of your user identity and password, either with or without your knowledge.
5.6You hereby indemnify PLSS against any claim or liability which may be made by a third party arising from the use of the website or any services provided through the website accessed under your user identity or password.
5.7You further undertake:
5.7.1not to use any other persons username or password to access this website or any of the services provided on this website at any time;
5.7.2to report to the webmaster any request by a third party for your password;
5.7.3to report to the webmaster any compromise or suspicion of compromise of your user ID and password.

6.UNLAWFUL USE
6.1Your access, browsing and use of the PLSS website shall be for legitimate and lawful purposes only.
6.2You may not use this website in any manner that could damage, disable, overburden or impair the webserver on which the PLSS website runs or interfere with any third party’s use of the website.
6.3You may not use the PLSS website for (by way of example and without limitation): harmful purposes, illegal purposes, the defamation of any third party; the sharing or publication of any offensive, abusive, defamatory, harassing, or threatening statements; or for the creation, storage or communication of unsolicited material of whatever nature.
6.4Any breach of the terms of use of this website shall entitle but not oblige PLSS to revoke your use of the website and to use whatever mechanisms it may choose to block your further access to the website.
6.5To the extent that your conduct may constitute a criminal offence, PLSS shall, at its option, be entitled to institute criminal proceedings against you.
6.6To the extent that your conduct may result in loss or damages to PLSS, it shall, at its option, be entitled to institute civil proceedings against you.

7.DISCLAIMER
THE DRDLR EXPRESSLY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, AS TO THE ACCURACY OF ANY OF THE INFORMATION PROVIDED TO THE APPLICANT, OR AS TO THE FITNESS OF THE INFORMATION FOR ANY PURPOSE.
7.1The Applicant acknowledges that the information provided by PLSS may be compiled from information provided to it by other sources.
7.2While PLSS shall use reasonable endeavours to ensure that information provided to the Applicant is accurate and up to date as at the time of provision to the Applicant, it does not guarantee that the information is accurate or complete.
7.3The Applicant further acknowledges that, while it may provide information to PLSS in its application for information, PLSS grants no undertaking or warranty that the information provided will be fit for the use intended by the Applicant.
7.4The Applicant further acknowledges that by its nature the information provided by PLSS derives from records that are dynamic and may be changed at any time after provision of the information to the Applicant and that the onus lies on the Applicant to check the information with the source (for example the Deeds Office or the Surveyor-General’s Office) before relying on it for the purpose for which it is to be used.
7.5DRDLR (including all of the directorates within the DRDLR), its employees, suppliers, service providers, partners, affiliates and agents) shall not be liable for any damage, loss or liability of any nature incurred by the Applicant or any third party resulting from:
7.5.1the information provided by PLSS to the Applicant;
7.5.2failure to provide information in a timely manner or at all;
7.5.3or for any inaccuracies or incompleteness in the information provided to the Applicant.

8.INTELLECTUAL PROPERTY RIGHTS
All intellectual property on the PLSS website, including but not limited to content, trademark (or any confusingly similar trademarks), logos, pictures, video, downloads, domain names, patents, design elements, software, source code, meta tags, databases, text, graphics, icons and hyperlinks are the property of or licensed to PLSS and as such are protected from infringement by South African and international legislation and treaties.

9.HYPERLINKS TO THIRD PARTY SITES
Hypertext links to websites not controlled by PLSS but which can be accessed from the PLSS website do not imply any endorsement, agreement on or support of the content, products and/or service which may be displayed on websites accessed by the hypertext links. PLSS accordingly accepts no responsibility of whatever nature of any loss or damage incurred by the user in accessing such websites.

10.DISPUTE RESOLUTION
In the event that any dispute of whatever nature arises resulting from your access to the PLSS website such dispute shall be referred to arbitration in terms of the expedited rules of the Arbitration Foundation of South Africa, be conducted in Pretoria in English and the decision of the arbitrator shall be final and binding on the parties.

Privacy Statement

PRIVACY STATEMENT

1. INTRODUCTION
1.1Public Land Support Services (“PLSS”) is a directorate of the Department of Rural Development and Land Reform of the Republic of South Africa.
1.2PLSS is committed to protecting personal information provided to it on or through the PLSS website whether for the purpose of enhancing your experience on the website or administering any services which are provided to you through the website.
1.3All personal information provided to PLSS will be processed within the Republic of South Africa and governed by its laws.
1.4In certain instances the personal information of users will be required to allow PLSS to provide services accessed through this website to you or your principal. PLSS may also use your personal information to communicate with you by providing communications relating to its services or providing information relating to changes in the services or new services to be provided by PLSS.
1.5PLSS will periodically review its website and this privacy statement in light of changes to the website, services provided through the website and/or technological or legal compliance requirements. The changes to this privacy statement will come into effect either on a date stipulated in the revised privacy statement, alternatively on the date of its posting. Changes may be made without notice to users and you are encouraged to review this privacy statement on a periodic basis.

2. POLICY STATEMENTS
The following definitions and policy statements apply to the use and processing of processing of personal information which may be collected by PLSS.
Definitions:
2.1“personal information” means:
2.1.1any information about a juristic person that has ceased to exist or a natural person who has been deceased, for more than 20 years, and in so far as it is applicable, an identifiable, juristic person, including, but not limited to:
2.1.1.1race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, wellbeing, disability, religion, conscience, belief, culture, language, identity number, address, and any information which may be linked to that person;
2.1.1.2opinions, views, preference of the person;
2.1.1.3communications sent or received by that person that are explicitly of a private  nature;
2.1.2This definition excludes information:
2.1.2.1which may have been derived from personal information but which cannot be used to identify a person;
2.1.2.2about a juristic person that has ceased to exist, or a natural person who has been deceased, for more than 20 years.
2.2“data subject” means the person who owns or to whom personal information relates;
2.3“processing” means any operation or any set of operations concerning personal information including, but not limited to the collection, recording, collation, retention, updating or modification, retrieval, use, communication, distribution or provision of information in any other form, merging, linking, blocking and destruction of personal information.
General

2.4PLSS shall process all personal information fairly and lawfully.
2.5PLSS shall ensure that personal information is collected only for purposes communicated to the data subject and not processed or further processed in a way incompatible with those purposes.
2.6PLSS shall ensure that personal information collected and/or processed is adequate, relevant and not excessive in relation to the purpose for which it is collected or processed.
2.7PLSS shall maintain personal information in a manner that ensures that it is complete, not misleading, up to date and accurate.
2.8PLSS shall grant the data subject access to personal information held by PLSS to which the data subject is entitled.
2.9The data subject shall be entitled to request:
2.9.1the correction of personal information; or
2.9.2that there be attached to the personal information a statement of a correction sought by the data subject but not made by PLSS.
2.10Exceptions to the access requirements are permitted for personal information in management succession planning records, criminal activity investigation records, disciplinary proceedings and other legitimate business activities where disclosure to the data subject would be likely to jeopardize a legitimate activity in respect of which the personal information is processed or retained.
2.11PLSS shall not keep personal information in a form which permits identification of a data subject for any longer than is necessary for the purposes for which the personal information was collected or in respect of which it may be further processed.
2.12PLSS shall only collect personal information if:
2.12.1the data subject has given his or her consent expressly or by implication to the processing of the personal information; or
2.12.2processing is necessary for the performance of a contract to which the data subject is a party; or
2.12.3processing is necessary for the provision of a service by PLSS requested by the data subject: or
2.12.4processing is required to respond to a request made by the data subject; or
2.12.5processing is necessary for compliance with legal obligations to which PLSS is subject; or
2.12.6processing is necessary in order to protect the vital interests of the data subject; or
2.12.7processing is necessary to explore or provide new business products and/or services which may be of use to PLSS, so long as these new products and/or services do not override the fundamental rights or freedoms of the data subject.
2.13PLSS shall implement appropriate technical and organizational measures to secure:
2.13.1the integrity of personal information by safeguarding against the risk of loss of, or damage to, or destruction of personal information; and
2.13.2against the unauthorized or unlawful access to or processing of personal information.
2.14PLSS shall in the processing of personal information have due regard to generally accepted information security practises and procedures which may apply or be required in terms of specific industry laws, professional rules, and/or regulation to which PLSS may be subject.
2.15If the personal information of the data subject has been compromised, PLSS shall, if required by law, disclose the compromise to a data subject, without unreasonable delay.
Special Personal Information

2.16PLSS shall not process personal information concerning a person’s religion or philosophy of life, race, political persuasions, health or sexual life, or personal information concerning trade union membership, criminal behaviour, or unlawful or objectionable conduct connected with the ban imposed with regard to such conduct, except where the data subject has given his or her explicit consent to the processing of the information or such processing is expressly exempted or excluded from the processing of such personal information by law.
Disclosure of Personal Information to Third Parties

2.17PLSS may provide third parties with personal information processed on its information systems in circumstances where such information is required in terms of legislation, a court order, subpoena, employment verification, governmental permission or licensing, insurance, medical aid and other reasons.
2.18PLSS shall ensure that all recipients of such information are known to or identifiable by PLSS and the recipients shall undertake to abide by and uphold the personal information protections and freedoms provided for in this policy.
2.19Unless expressly required by law to the contrary, all disclosures of personal information to third parties shall be notified to the data subject within a reasonable period and wherever possible prior to the provision of the information.
2.20PLSS shall be entitled to obtain a blanket consent to disclosure of personal information contemplated in 2.19 from the data subject.

3. PRIVACY OF CHILDREN’S PERSONAL INFORMATION
PLSS shall not knowingly process personal information of any child under the age of 16 (sixteen) years without the prior consent, whether express or implied, of the child’s parent or legal guardian.